Part II: College Administration

Seal
21. (1) A seal for the college must be approved by the board.
  (2) The seal of the college must be affixed, by those persons designated by the board, to certificates of registration and such other documents as the board may direct by resolution.
Registrar
21.1 (1) In addition to the registrar’s powers and duties under the Act, the registrar holds final responsibility for all administrative and operational matters for the college.
  (2) The registrar is a non-voting member of every committee of the college.
  (3) The registrar is authorized to establish, by bylaw, forms for the purposes of the bylaws, and to require the use of such forms by registrants.
  (4) The registrar may designate an officer, employee or agent of the college to exercise any power or perform any duty of the registrar assigned by the registrar.
  (5) An officer, employee or agent of the college referred to in subsection (4) has the same authority as the registrar when the officer, employee or agent is acting on behalf of the registrar.
Deputy Registrar
22.   If the board appoints a deputy registrar under section 21 of the Act, the exercise or performance by the deputy registrar of any power or duty of the registrar is subject to any directions given by the registrar.
Fiscal Year
23.   The fiscal year of the college commences on March 1 and ends on the last day of February of the following year.
Banking
24.   The board must establish and maintain such accounts with a chartered bank, trust company or credit union as the board determines necessary from time to time.
Payments and Commitments
25. (1) The board
      (a) must annually approve an operating expense and revenue budget for each fiscal year, and
      (b) may from time to time, as and subject to any conditions the board considers necessary, authorize the registrar to approve capital expenditures up to a maximum amount as determined by the board.
  (2) The registrar may authorize any budgeted expenditure provided that the registrar is satisfied that the expenditure will not cause the total of the annual operating expense and revenue budget to be exceeded.
  (3) The registrar may authorize an expenditure that was not contemplated by the operating expense and revenue budget or that exceeds the amounts set out in that budget for any item of expense, or a capital expenditure, provided that the registrar is satisfied that the contemplated expenditure will not
      (a) compromise the board’s annual objectives,
      (b) cause the total of the annual operating expense and revenue budget to be exceeded, or
      (c) exceed the registrar’s authority to approve capital expenditures as authorized by the board under subsection (1)(b).
  (4) If the registrar authorizes an expenditure under subsection (3), the registrar must report that action to the board at its next meeting.
Collection of Funds as Agent
25.1 (1) In this section, "association" means a health profession association as defined in section 1 of the Act or similar organization, whose members are registrants or persons registered or licensed for the practice of dental hygiene in another Canadian jurisdiction.
  (2) In each fiscal year, the college may collect from registrants an amount equivalent to the annual fees of an association, whether or not the registrant is a member of the association, provided that the board and the association execute a written agreement to that effect.
  (3) Funds received by the registrar under subsection (2) are collected by the college as agent for the association and are held by the college on trust for the association.
Borrowing Powers
26.   The board may raise money, or guarantee or secure the payment of money in the name of the college, in any manner determined by the board, in order to carry out the purposes of the college.
Investments
27. (1) The board may invest funds of the college in accordance with the board’s investment policy, which must be consistent with sections 15.1 and 15.2 of the Trustee Act.
  (2) All income derived from invested funds must be added to and become part of the general revenue of the college.
Auditor
28. (1) The board must appoint a chartered professional accountant as auditor.
  (2) The registrar must submit the college’s financial statement to the auditor within 45 days of the end of the fiscal year.
Legal Counsel
29.   The board or registrar may retain a member in good standing of the Law Society of British Columbia for the purpose of advising the college on any matter.
General Meetings
30. (1) The college must convene a general meeting in British Columbia at a time and place determined by the board, at least once in every calendar year.
  (2) The following matters must be presented at an annual general meeting:
      (a) financial statements;
      (b) the report of the auditor;
      (c) the report of the board. 
  (3) Every general meeting must be open to all registrants and to the public. 
  (4) The board may direct the registrar to make arrangements for registrants and the public to have the opportunity to attend the general meeting by video, teleconference, web casting or an equivalent medium.
  (5) The purpose of a general meeting is informational only, and no resolutions may be proposed, considered or voted on at the meeting.
  (6) For greater certainty, the participants at a general meeting have no authority to make any decision or take any action that is binding on the board, any committee of the college, the registrar, or any other officer, employee or agent of the college in the exercise of its or their powers or in the performance of its or their duties under the Act or any other enactment.
Notice of General Meetings
31. (1) The registrar must post a notice of a general meeting on the college website and deliver a copy of the notice to every registrant at least 30 days before the meeting.
  (2) Notice of a general meeting must include
      (a) the place, day and time of the meeting,
      (b) instructions for registrants and the public to attend the meeting by video, teleconference, web casting or an equivalent medium, if the board has made a direction under section 30(4), and
      (c) the general nature of the matters to be presented at the meeting.
32. [deleted]
33. [deleted]