365 Day Rule Exempt Registration Class

The Current Status of the "365-Day Rule" in BC

Under current regulation, dental hygienists in BC may provide services within their Scope of Practice only if a patient has been examined by a dentist within the past 365 days, or on the same day prior to treatment. Those dental hygienists with a Full (365-Day Rule Exempt) license are exempt from this requirement. Any specific and appropriate instructions which may be given by the dentist must be followed.

CDHBC has been working to remove this restriction due to the inaccessibility/unavailability of dentists to many clients in remote areas or with physical restrictions, which therefore limits their access to dental hygiene care. It is the College’s position that these clients should be given the choice to receive diagnosis and care from a dental hygienist if they are unable to access a dentist; the dental hygienist would then be required to provide the appropriate referrals and assist with facilitating referrals to a dentist or other health care professionals as necessary.

Frequently Asked Questions Regarding the "365-Day Rule' and the Full Registration (365-Day Rule Exempt) Class of Licensure


Do the bylaw changes that came into effect in 2012 that replaced the Full (Residential Care) registration category with the Full Registration (365-Day Rule Exempt) category, mean that the 365-Day Rule no longer exists?

No, the 365-day rule still applies to all registrants in the Full and Conditional registration classes. The new bylaws create a new registration class that provides exemption from the 365-day rule. In order to receive exemption from the 365-day rule, registrants must be registered in this new class: Full Registration (365 Day Rule Exempt).

What does registration in the new Full Registration (365-Day Rule Exempt) class mean?

Registrants in the Full Registration (365 Day Rule Exempt) class will be able to provide dental hygiene care to any clients regardless of the date of the last dental exam. The exemption from the 365-day rule will also apply to any practice setting including, but not exclusive to, dental hygiene practices, dental offices, community care and residential care settings.

How can I become registered in the Full Registration (365-Day Rule Exempt) licensure category and be exempt from the 365-Day Rule?

Eligible Full Practicing or Conditional registrants are required to submit a formal application under one of three "Pathways" to the Full Registration (365-Day Rule Exempt) category. There are additional educational, CPR certification, and practice hour requirements over and above the requirements for Full Practicing and Conditional registration.

Click here to obtain the 365-Exempt” Registration Information Guide. If you have any questions after reviewing the detailed information provided online and in the Information Guide, please contact the CDHBC Registration Office for support.

Does the new 365-Day Rule bylaw affect the administration of local anesthetic?

No. Under these changes a dentist must still be present in order to administer local anesthetic except where a Full Registration (365 Day Rule Exempt) registrant is practicing in a facility and the local anesthetic has been authorized by a medical practitioner or dentist, and a person qualified to act in a medical emergency is immediately available.


Frequently Asked Questions and Additional Information Regarding Pathway 3:  Prior Learning Assessment Recognition (PLAR)


Please review the detailed “365-Exempt” Registration Information Guide before reviewing the FAQ’s and additional information regarding the PLAR, below.

Who can apply to the PLAR Pathway?

Dental hygienists who are currently registered and are in good standing in a Canadian jurisdiction can apply.

How much does the PLAR Pathway cost?

There are two required non-refundable fees.

There is an administration fee of $80 for the pre-application review, which requires a potential candidate to submit a self-assessment to determine whether they have sufficient evidence of learning to support a successful application. PLEASE NOTE that the administration fee will be increasing to $250.00 as of January 1, 2020. 

There is a registration fee of $750 for the formal assessment of the CDHBC PLAR portfolio submission. At this time, there is no planned increase for the CDHBC PLAR registration fee.

All fees are subject to change without notice.

How does a candidate successfully complete a PLAR Portfolio?

Candidates will be asked to describe their experiences, but experiences alone are not sufficient to successfully complete the Portfolio. Candidates will receive recognition for demonstrated knowledge and skills and be required to provide proof of their learning through their reflections and associated evidence that provides examples of that learning.
It is important to remember that eligibility for the Full 365-Day Rule Exempt registration category is not based on experience; it is based on learning that has occurred as a result of that experience. It is not enough for a candidate to report that they have worked in a specific practice area for a specific number of years. That would be a statement of your experience. Candidates will need to also provide in their Portfolio proof of what they know and can do as a result of that experience.
Please click this link to review the PLAR Portfolio Requirements and Expectations document. 

How will a PLAR Portfolio candidate receive support?

Each candidate will be appointed a CDHBC-PLAR Assessor who will liaise with them via telephone and/or electronic correspondence. CDHBC-PLAR Assessors may advise candidates regarding competencies, performance indicators, assessment rubrics, and how to navigate through the required forms.  CDHBC-PLAR Assessors may also provide candidates with limited mentorship, constructive feedback, limited support, guidance and when appropriate, suggest strategies to meet their learning needs upon submission of the first module. This information is to be applied by the candidate to the remaining modules. Typically, the candidate and the CDHBC-PLAR Assessor communicate by email, however candidates will also be able to communicate with their CDHBC-PLAR Assessor through the Thompson Rivers University (TRU)-OL Moodle learning platform. However, the Assessor role is not that of a mentor, as the PLAR Assessor is responsible for the summative evaluation of the Portfolio.

How long will it take to complete a PLAR Portfolio?

Completion of a PLAR portfolio can take a candidate between 30 and 50 hours. Candidates will have 30 weeks, or approximately six months, to complete and submit their Portfolio for assessment. The 30-week timeframe starts when the TRU CDHBC-PLAR ID# is provided to the candidate. Candidates are expected to complete most of the work on their own.

When will applications be open for the CDHBC PLAR Portfolio?

Applications for the CDHBC PLAR Portfolio through TRU-OL is available now . At this time there are not set intake dates for PLAR - intake will be ongoing throughout the year. However, PLAR availability and acceptance will be limited to PLAR Assessor availability. While we do not anticipate that there will be greater demand than Assessor availability, if necessary, admittance to the PLAR will be on a first come first served basis.

Will PLAR candidates receive University credits?

Currently, successful candidates will receive up to 9 upper-level PLAR credits towards the Bachelor of Health Science Degree at Thompson Rivers University. For more details refer to: http://www.tru.ca/distance/partnerships/transfer-agreements/cdhbc.html

Can I claim Continuing Competency (CC) credits from completing the PLAR Portfolio?

A candidate completing the PLAR process is not eligible for CC credits; a successful completion is a requirement for application into the Full Registration (365-Day Rule Exempt) category. The PLAR portfolio is not a continuing education opportunity worth CC credits, but rather a formal vehicle to demonstrate prior learning and meet the educational requirement for the “365-Exempt” class of registration and licensure.

How will PLAR candidates submit their Portfolios?

Candidates may submit their Portfolio and supporting documents in electronic format only via email, or through the Electronic Portfolio Submission Portal on the TRU-OL CDHBC PLAR Moodle platform. Paper submissions will not be accepted. Please note: if submitting the PLAR Portfolio via email to the PLAR Assessor, the candidate is still required to upload a final copy of their PLAR Portfolio to the Moodle platform via the Electronic Portfolio Submission Portal.

Will PLAR candidates have an opportunity to explain their Portfolio submissions to the Assessor?

Each candidate will be expected to participate in a 35-45 minute interview designed to gain insight into the knowledge and abilities you presented in your portfolio submission. The interview is semi-structured and includes some standard questions and some individualized questions related to your submission.

How will PLAR candidates receive their results?

Once the assessment has been completed, TRU-OL will inform both the candidate and the CDHBC office of the result via email.

Will candidates be able to reapply (re-register) for PLAR a second time?

The Director of TRU PLAR or his/her/their designate, in consultation with CDHBC, may allow a candidate to repeat the PLAR one additional time at additional cost.

Is there an option for candidates to request extensions to complete PLAR?

The Director of PLAR for TRU, or his/her/their designate, in consultation with CDHBC, may allow an extension to complete the PLAR portfolio for a fee. In order for an extension to be approved, candidates must submit their request to the Director of PLAR, TRU, along with an extension fee of $50. TRU must receive the request and payment before the scheduled PLAR completion date, which is 30 weeks from the start of the Assessment period. Candidates who receive an extension have the status of "XT" (Extension) recorded on their file.

Second extensions will not be granted for any reason.

Can a candidate request an extension fee waiver?

Candidates with exceptional extenuating circumstances (such as a long illness) that prevent them from working on the PLAR portfolio for longer than eight weeks may apply to CDHBCApplication@tru.ca to request a fee waiver. Postal or other delays will not be considered as justification for a fee waived extension. All candidates requesting a fee-waived extension must complete and submit a "Fee Waiver/ Medical Withdrawal Request" form to the CDHBC Registrar's Office. For a fee-waived extension request to be considered, the extension request must be accompanied by appropriate supporting documentation, e.g., a doctor's note, and CDHBC must receive the request no later than the scheduled PLAR completion date stated in the candidate's welcome letter.

In all cases where a fee-waived extension has been requested, candidates are required to establish an action plan, outlining a time schedule and support services to enhance their chances of successful completion prior to approval.

Second extensions will not be granted for any reason.

Can I withdraw from the PLAR process?

A candidate who withdraws from the PLAR evaluation process will not receive a refund. All fees are non-refundable.

Will I have access to the TRU Library, Resources or Services?

Currently remote access to TRU Library resources is not available. Availability is possible if candidates wish to visit the TRU library campus in person.

What are the software requirements?

Software requirements for online courses are minimal, but there are some types of programs required to complete a course, and there may be some additional requirements for specific courses (technical information is found on the TRU-OL website under the Technical Basics heading).

How do I appeal a decision on my PLAR Portfolio?

There is no appeal process for disputes regarding the result of a PLAR Portfolio evaluation. Appeals regarding the process of evaluation, however, may be considered. Candidates must make their submission to the TRU-OL within 30 days of receipt of the decision.

How long does it take to complete the pre-application self-assessment?

At a minimum, the Pre-Application Self-Assessment will take four to five hours to complete. A potential candidate should allow adequate time to reflect on past knowledge, skill, abilities, and experiences in order to produce specific meaningful examples. These examples should demonstrate how the potential candidate is able to meet the indicators within each module at a baccalaureate degree level.

Where can I find information on how to complete the pre-application self-assessment?

Information on competing the Pre-Application Self-Assessment can be accessed by clicking on the following links:
Pre-Application Review for CDHBC PLAR and CDHBC PLAR Pre-Application Self-Assessment Information and example.

How should I prepare for completing the CDHBC-PLAR Portfolio?

The CDHBC-PLAR candidate should have strategies in place to ensure the greatest chance of success when completing the PLAR Portfolio. These may include but are not limited to:

  • Become familiar with the online learning platform (Moodle) by accessing tools and the Moodle help links and tutorials,
  • Understand the self-directed nature of an online learning course such as the PLAR Portfolio and the candidate’s responsibility for their learning,
  • Read all rubrics to be familiar with the grading criteria,
  • Read all CDHBC-PLAR Portfolio information on Moodle prior to starting to work on Portfolio,
  • Set weekly time aside to dedicate to Portfolio,
  • Set time frames for completion of each module, and
  • Familiarize yourself with Form A and Form B which are required for submitting the Portfolio for grading. 
  • Complete the CDHBC PLAR Quizlet, housed on the Moodle learning platform, within the first month of enrolling as a PLAR candidate.